Planning, Zoning and Land Records Committee

Minutes (64 KB)

                    Sauk County Planning, Zoning and Land Records Committee
                                                           April 14, 2011

PZLR Committee Members Present: Lehman, Ashford, Gaalswyk, Halfen, Nobs

Committee Members Absent: None.

Vice Chair Ashord called the PZLR committee to order at approximately 9:00 a.m.

Halfen asked to have the merger as a standing item on each agenda.

Motion by Gaalswyk, seconded by Nobs, to adopt the agenda. Motion carried 4-0 with Lehman absent.

Motion by Gaalswyk, seconded by Halfen to adopt the March 10, 2011 joint meeting minutes. Motion carried 4-0 with Lehman absent.

Motion by Halfen, seconded by Nobs to adopt the minutes of March 22, 2011. Motion carried 4-0 with Lehman absent.

Public Comment: None.

Communication: Marty Krueger provided the committee a copy of an email regarding the ATC Badger Coulee high voltage transmission project. Gaalswyk spoke of the open meetings with ATC and the discussions taken place thus far. The Committee decided that communication with MR. Brinkman is that no route has been selected, therefore there is no “official position” by the committee.

Department Update – Mapping

Pate appeared and spoke of the GIS processes in the county. He also presented a resolution authorizing the purchase of ESRI ArcGIS server software and services.

Nobs asked if there is a charge to firms calling and asking for maps. Pate explained that via the web it is free, however, maps and disks there is a charge for, as well as any customizations, they charge by the hour for the service. Schauf spoke of the level of access to the records.

Halfen asked about the cost of the product and the budgeted amount for the project. Pate explained that there is money budgeted in the MIS budget and the improvements to the GIS which is in the Land Records budget. Halfen asked that both accounts are shown in the fiscal note.

Halfen asked about the software platform. Pate explained. Halfen asked about the maintenance and being up to date. Pate stated they are.

Motion by Gaaslwyk, seconded by Halfen, to approve the resolution to purchase ESRI software and services. Motion carried 4-0 with Lehman absent.

Pate then appeared and presented a resolution amending the 2011 budget to accept a CDBG-EAP grant to assist in business mitigation and lidar data collection. (Halfen abstaining from discussion)

Schauf then spoke of the grant and history. Ashford asked about the amount of funds and if that is directly forwarded to Lakeside Foods or if it comes to the County. Schauf explained.
Nobs asked who the other businesses are on the grant. Krueger stated it is Meyer Oil, Checkered Flag, Steve’s Standard.

Lehman present at this time.

Nobs spoke of concerns with spending the money, being tax payer money.

Krueger stated that he wants everyone to know that this is not a “Reedsburg” thing and could be used for the entire county.

Lehman spoke about the proposed cuts from the Federal Government to cut future CDBG grant monies.

Motion by Gaalswyk, seconded by Ashford to approve the resolution amending the 2011 budget to accept a CDBG-EAP grant to assist in business mitigation and lidar data collection. Motion carried 4-0 with Halfen abstaining.

Department update: Planning and Zoning

The committee reviewed the vouchers. Motion by Ashford, seconded by Gaaslwyk to approve the vouchers in the amount of $2,053.56. Motion carried 5-0.

Halfen asked about the funds spent for the Community Health seminar. Steward explained that UW Ext. staff came to the committee to ask for funding assistance through the Comprehensive Planning fund.

Steward then reviewed the Department Report (hard copy prepared for members). He also updated the committee on the Verizon tower issue and there was a meeting between Kathy Schauf, Todd Liebman and himself to address Jerome Thiessen’s issues. The tower will be built, however lit and marked as requested.

Steward then spoke about the Gingerich Auction issue with the Board of Adjustment, citations were issued and they are in violation of their Board of Adjustment, and the special exception permit will be revoked.

Steward then discussed the carryforwards. The committee then discussed the Badger Army Ammunition Plant funding.

Halfen asked about a report on the department merger. Schauf appeared and explained that a full staff meeting had been held on Monday and there is some cross-departmental training taking place thus far. She then spoke of the night meetings for the two committees to review programs and priorities. She stated the merger of staff and then the look at policies to see what will take place.

Halfen asked about the hiring of a new director at County Board. Schauf stated it will be an appointment and not a resolution. Halfen asked about the timelines for that action. Schauf stated that after the meeting next Tuesday and the transition of a newly hired individual to start will be 4 weeks.

Lehman asked about the Working Lands program. Steward explained.

The committee then reviewed the departmental mandates.

Agenda items for next meeting include resolution to deal with the funding from the HoChunk as it relates to BOMC and an update on the merger of the two departments.

Next meeting date: April 26, 2011.

Motion by Halfen, seconded Gaalswyk by to adjourn.

Respectfully submitted,


Joel Gaalswyk, Secretary