Planning, Zoning and Land Records Committee

November 23, 2010 Minutes (21 KB)

Committee Members Present: Lehman, Ashford, Gaalswyk, Nobs and Halfen.

Others Present: Mark Steward, Mary White, Kelly Felton, Pat Dederich, Marty Krueger, Brent Bailey and Henry Netzinger.

Chairman Lehman called the meeting to order and compliance with the open meeting law was certified.

Motion by Gaalswyk, seconded by Halfen to adopt the agenda with possibly moving "communications" until Marty Krueger would be in attendance. Motion carried 5-0.

Motion by Halfen, seconded by Gaalswyk to approve the minutes of the November 11, 2010 committee meeting with a correction as noted. Motion carried 5-0.

Kelly Felton appeared with the monthly Mapping report. Completed projects as well as upcoming activities were discussed. Vouchers were reviewed. The purchase of a faster new server with more storage capabilities was discussed. It is anticipated that this server will last about 5 years. Motion by Gaalswyk, seconded by Halfen to approve payment of the vouchers in the amount of $7,868.03. Motion carried, 5-0.

Marty Krueger then appeared. He distributed a letter he received from Gary Cooper regarding signs. Mr. Cooper has been at previous committee meetings and expressed his frustration with the enforcement of sign regulations. The department is working on revising Chapter 7. Enforcement was discussed. Using a summer intern for this program was suggested.

There was no public comment.

No other communications.

Brent Bailey, Register of Deeds, appeared. His monthly report was reviewed. The number of documents being recorded is lower than last year. The charging of a flat fee for recording has increased the revenue. The amount of health insurance was questioned.

The Register of Deeds vouchers were reviewed. Motion by Ashford, seconded by Halfen to approve the vouchers in the amount of $3,445.78. Motion carried, 5-0.

Pat Dederich, County Surveyor, appeared next. His vouchers were reviewed. He explained that corners he personally was requesting payment for are checked by the Excelsior Group. Motion by Gaalswyk, seconded by Halfen to approve the vouchers in the amount of $1,996.05. Motion carried, 5-0. Dederich was asked how much bounty he has gotten paid for this year. He will bring that information to the next meeting.

December committee meeting dates were discussed. December meetings will be held on the 9th and 28th.

Vouchers for the Planning and Zoning Department were next for discussion. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $3,113.75. Motion carried, 5-0.

Ashford reported on the ad hoc committee for restructuring. She stated that they had phone interviews with Marathon and Portage counties. Organizational charts were reviewed. It is possible such a restructuring could take 10 years to complete. The benefits of a one stop shop were discussed. The Committee discussed merging environmental health with land conservation and planning and zoning. Resulting changes in programs were discussed. The Committee discussed state grants and how they would be affected. The ad hoc committee will be meeting again on December 1, 2010. They plan to combine merging suggestions. The County Board will have the ultimate say on this issue. Krueger commended Ashford and Steward on their work on the project.

PUBLIC HEARING

Chair Lehman called the public hearing to order at 10:10. Committee members were introduced.

The petition being heard was a petition by Amber Giddings to change the zoning of her property from Agricultural to Recreational-Commercial Zoning District. The land to be affected by the proposed rezone to Recreational-Commercial is located in Section 11, T.11N, R.6E, Town of Baraboo, Sauk County, Wisconsin and more particularly described as Lot 1 of CSM 1979. Area to be rezoned contains 2 acres more or less.

Brian Simmert gave the staff report and recommendation of approval. Halfen questioned who was notified of this hearing. Simmert stated adjoining property owners only.

Amber Giddings, property owner, appeared in favor. She gave a little background on the property. She stated that she wanted to have outside entertainment but not "concerts." She explained times and dates she was interested in providing this entertainment. Complaints from a neighboring resort were discussed. She worked with the Town of Baraboo to bring the property into compliance. Her future plans were discussed.

Simmert commented that the Committee was only approving the zoning of the property. Time and date restrictions could be put on the property by the Board of Adjustment.

Seeing no one else wished to speak, Chair Lehman closed the public portion of the hearing.

Motion by Gaalswyk, seconded by Ashford to approve the request. Halfen stressed that more than just the adjoining property owners should be notified when this petition goes before the Board of Adjustment. How other property owners were using their property should be taken into consideration. Motion carried, 5-0.

Ad hoc Restructuring Committee discussion should be included on next agenda. The next meeting is scheduled for December 9, 2010.

Motion by Ashford, seconded by Nobs to adjourn at 10:30. Motion carried, 5-0.

Respectfully submitted: Joel Gaalswyk, Secretary

Notes by: Mary White.