Planning, Zoning & Land Records Committee

May 11, 2010 PZLR Minutes (6 KB)

Sauk County Planning, Zoning and Land Records Committee Meeting

May 11, 2010

Committee Members Present: Lehman, Ashford, Gaalswyk, Halfen, Nobs.

Others Present: Mark Steward, Mary White, Steve Pate.

Chair Lehman called the meeting to order at 9:00 A.M. Compliance with open meetings law was certified.

Motion by Ashford, seconded by Gaalswyk to adopt the agenda. Motion carried, 5-0.

Motion by Ashford, seconded by Gaalswyk to approve the minutes of the April 27, 2010 Committee meeting. Motion carried, 3-0, with Nobs and Halfen not in attendance at that meeting.

The Dale Clark rezoning request was briefly discussed.

Public Comment: None.

Communications: Mark Steward appeared and the Town of Excelsior’s resolution regarding a proposed nuisance ordinance was discussed. The Town has requested certain wording in Chapter 7 regarding nuisance problems to be changed. Steward explained that the department was working on re-writing the ordinance and this subject would be included in that re-write. The Committee was satisfied with that schedule.

A new form, Notice of Intent, to be used by the department was discussed. This would be used when the department receives different specific requests for activities.

A floodplain map of the Prairie du Sac area was reviewed. It showed an area that had not been originally mapped as floodplain but was now because of Otter Creek. Property owners in the area had concerns. FEMA would pay for a study of the area, but not the map change.

Steward stated he had been notified by the City of Reedsburg that they had “detached” approximately 29 acres along the Baraboo River from the city. This matter was being discussed with the Corporation Counsel.

The Village of Merrimac using County ordinances without adopting them was discussed.

The Birkemeier saw mill was discussed. The department has been working with Birkemeier over the last 28 months. Steward and Sorenson viewed the property last week. The department has received an open records request from Mike Burr. Staff is working on this request.

Election of Officers:

Chairman -
Ashford was nominated by Gaalswyk. Lehman was nominated by Ashford, seconded by Nobs. Motion by Ashford, seconded by Halfen to close the nominations. Ashford withdrew. Lehman elected committee chair on a vote of 5-0.

Vice Chair -
Gaalswyk nominated by Halfen, seconded by Nobs. Ashford nominated by Lehman, seconded by Ashford. Ashford elected Vice Chair on a vote of 3-2.

Secretary -
Gaalswyk nominated by Halfen, seconded by Gaalswyk. Motion by Halfen, seconded by Ashford to close nominations and cast a unanimous ballot for Gaalswyk.

Committee meeting dates were then discussed. There are two meetings per month. The first meeting of the month will be held on the second Thursday. The second meeting will be held on the fourth Tuesday. Public hearings are normally held on the second meeting of the month. Meetings will be held at 9:00 A.M., in the County Board Room and Gallery depending on availability. Halfen will not be attending the second monthly meeting for the next two months.

WCA will be meeting in Milwaukee on September 28th. The second meeting in September will be changed to September 29, 2010.

Form 1 of the budget process for Planning and Zoning and the Board of Adjustment were briefly reviewed. Goals, mission and vision statements will be reworked and discussed at the June meeting.

The position of Planner II in the Planning and Zoning Department was reviewed. Steward will be turning in a reclassification request for this position on Friday. Steward stated that the current employee has been in that position for 10 years and works outside of the position description. He is at the top of the grade for that description and needs to be reclassified. Change in compensation was discussed and if approved would start in January of 2011. Motion by Gaalswyk to advance this employee to the next classification. There is no next classification, it would need to be created. Gaalswyk changed his motion to create a new classification to advance this employee. Seconded by Halfen. Discussion followed. The Committee would like to know what kind of increased compensation would be considered. Steward could have that information for the next meeting. The motion was lost. The consensus of the Committee was to move forward with this reclassification.

Steward gave the monthly report for the department. Funds from HoChunk to assist with the Badger Oversite Management Commission were discussed. The Committee discussed under whose authority the money could be spent. Certified surveys and land use numbers were reviewed. The old Health Care Center and disposal of septage was discussed at length.

Conversion fee for rezoning out of an exclusive agricultural district was then discussed. A public hearing had been held on this matter and the Committee postponed a decision. Verbiage directly from state statutes was put into the ordinance. The County would not get any funds from this fee. This ordinance will not go to the County Board until June. Motion by Ashford, seconded by Gaalswyk to approve this amendment to Chapter 7. Motion carried, 5-0.

Motion by Gaalswyk, seconded by Ashford to adjourn to May 25, 2010. Motion carried, 5-0.

Respectfully submitted,


Joel Gaalswyk, Secretary


















Notes by Mary White.