Sauk County Library Board

saukcolibraryboard-201807-minutes.pdf (121 KB)

Minutes
Sauk County Library Board
July 10, 2018, 9:00 a.m
Reedsburg Public Library

Board Members present: David Wernecke, Peggy Heidenreich, Sue Meise, Pat Andreessen, Jean Berlin.

Librarians present:  Jessica Bergin, Nicholas Studnicka, Raina Roloff, Sue Kucher, Carrie Portz, Emily Judd, and Mark Ibach from SCLS

1.Wernecke called the meeting to order and verified compliance with the open meetings law at 9 a.m.

2. Meise moved and Heidenreich seconded to adopt the agenda. Passed unanimously

3. Andreessen moved and Berlin seconded to approve the minutes of the May 8, 2018 meeting. Motion passed.

4. Review of Library Service Plan of the Sauk County Library Board 2016- 2020:  Discussion concerned the deletion of the line in the Service Plan dealing with the signed contract. Ibach will compare this with Dane County. The contract is on file until the end of next year, so the Service Plan will be reviewed in 2019.

5.  Consider finalizing and approving the 2019 Budget request and forwarding it to the Sauk County Finance Committee for consideration. Meise explained the history of the budget request and commented Wisconsin Dells is offering many services to Sauk County residents. Wisconsin Dells is a joint library, serving residents of Columbia and Sauk County residents, while their facility is located in Columbia County. Columbia County reimburses Wisconsin Dells at 70% for Columbia County rural usage, while Sauk County reimburses libraries located in Sauk County at 100% for rural Sauk County usage. Discussion concerned average costs per circulation for all the libraries. Discussion concerned reimbursement for Wisconsin Dells at 70, 80, 90, or 100%. Andreessen moved and Meise seconded to fund Wisconsin Dells at 80%, recommending to the County Finance Committee a total budget for Sauk County Libraries at $1,074,904. Motion passed unanimously.

6. PLSR Redesign: Ibach explained the Public Library System Redesign has formed work groups to study how services are provided statewide.  The task force has 2 possible recommended plans the current system or a reduction of the number of systems. The final recommendation will be sent to the DPI State Superintendent.

7.  SCLS report – Mark Ibach reported on work regarding authentication for databases, staff working on https to ensure secure internet access, Flipster costs are increasing (an online magazine service), and a contract with a third party to maintain library websites.

8.  Librarians’ Reports:

Sauk City Public Library-Emily Judd:  Mobile Theatre-With help from Meagan Statz, I’ve been coordinating a Theatre project through the New York Public Theatre’s Mobile Unit. They’re bringing a Pulitzer-prize winning play, Sweat, to the Sauk Prairie Community Center on October 19. The goal is to reach those who would not normally attend theater and spark community conversations about local stories about themes from the play-unemployment, racism and drug use. We’re working on related activities to take place at the Sauk Prairie libraries including programs and collecting art and stories for the Work Stories of Sauk Prairie project.

Expansion Project-Our library is working toward an expansion project with MSA. We have the conceptual plans completed for the building. The Library Board is ready to move, but they are waiting on the Village’s space needs study to be finished before working on fundraising.

Digitization-With Tamara Rimski’s help at SCLS we’re working on a digitization project on our translations of the historical local German newspaper-Pioneer Presse and a collection of detailed research done on Sauk City houses compiled by Myrtle Cushing.

Recent Programs:  Teen Escape Room, Story Time special guests-calf & kittens, Taking Flight-author Michael Edmonds, Laura Doherty Concert, KP Dance Workshop, Sauk Hop Dance, Art Studio, Building Day, Marimba Show

Upcoming Summer Programs:  This Saturday we will host local author Darcy Miller’s launch of her 2nd chapter book publication by Harper Collins-Margot and Mateo Save the World.

Children-Zoozort, Science Days, Building Days, Wii Dance Off, Cripple Creek Cloggers, Magic of Isiah, Give Back Finale-Humane Society at SP Community Center, Cow Chip Parade with 1000 Books Before Kindergarten float

Adults-All of our regular programs--Book Club, Cookbook Club, Bingo, and Mending Day—have been doing very well this summer.

Teens-Upcycle Disc Craft, Video games with Virtual Reality

SPRING GREEN COMMUNITY LIBRARY REPORT Programs:

* Hoo’s Woods Raptor Center – Milton, WI – about 100 attended in May

* Summer Library Program – focusing more on literacy and hands-on activities, including:

o Acts of Kindness/ o Crafternoons / o Drum Circles / * Colossal Fossils – Wausau, WI

Friends of the Library

* Community Wide Garage Sale / Used book sale/New tables for Community Room/BadgerNet Upgrade

Other:  * Planters tie in with Village project / * In search of a Landscape architect/Designer – Do you know any?

Prairie du Sac report- sent to Heidenreich:  We had about 250 people packed into the community room for our summer kick-off Giant Bubble Show. 

We have lots of special animal guests for the summer (a bearded dragon, turtle and three salamanders) on loan from an area school. Our patrons love checking on them during library visits.
We had a nice turnout for a presentation on Lyme Disease prevention and infection given by Jean Schneider of Nativa Medica. 
Jennifer Way's last day as Director was June 20.  A farewell open house was held June 13.

Reedsburg's Report:

Summer is in full swing at REE.  
Recent highlights include addition of cookbook discussion/tasting group, an Escape Room and Iron Chef challenge for kids.  
Loganville Book Bunch is Thursdays at 10:00 a.m. at the Loganville Village Hall through August 2.
New Youth Services Librarian, Jess McCarlson starts in August.  One of our part time staff is serving as our full-time interim programming assistant.
We have completed our Community Room renovation and staff and patrons alike love the versatility of the flip tables & stack chairs.  Staff continue to move programming supplies into the newly re-purposed storage closet.
We are looking forward to working on our move into the recently refurbished Archives in the Carnegie reading room in the S. Wing of City Hall.  
We've been working to amp up our social media presence.  Our focus has been Facebook this summer.  We'll be putting more focus on other platforms in the coming months.
Our Badgernet upgrade was completed in June.  
Staff were appreciative of SCLS tech / helpdesk staff for quick assistance in troubleshooting and fixing a recent problem at REE.

Report sent from Rock Springs:

Updates:

- We have 33 kids signed up for the Summer Program

- We're trying an adult reading program this year, with a drawing for prizes from local businesses at the end

- We were awarded a grant from the Wisconsin Arts Board to do a participatory mural with youth in the library next spring, led by artist Peter Krsko.

- Recent programs: Drawing with Sound, Dance with Jess Bauer from Signature Steps, Make & take: Slime

- Upcoming summer programs:

* July 17 & 24: Make a Musical Instrument

* July 19 @ 6:30 pm: Movie at the library - Landfill Harmonic

* July 31: Sound Recording 101

* August 7: Let's Sing! 

* August 14: Drum Circle

* August 21: Kids Rock Camp

* Weekly Story Time - Wednesdays at 10am.

Sauk Co. Plain Library Director’s Report

The youth services librarian has been running the summer library program (SLP) which will be ending August 11th. We so far have 59 kids sign up with 43 of those kids being very active in SLP and 26 adults participating in the adult SLP.

The kids SLP consists of 30 events and they need to read at least 3.5 hrs a week. So far we have had 155 kids and 69 adults in attendance to 23 events that have been held so far. We have been averaging about 9 people per event with 17 events left to go. We also will be having the presenter Zoozort on July 20th at 2pm

Planning on starting the popular Senior Movie and Meal program in September and running through May. In August we will be updating/ redoing the flower beds outside of the front entrance of the library. Also looking at adding some more shelving in our DVD section

North Freedom – Roloff listed summer programs, including games, water event, barn dance, the restart of Storytime, their history book project, and Badger Net update.

Baraboo – Jessica Bergin listed adult programming including funeral planning, charcoal drawing, and horticultural programs.Teen programs include homeschool book club, a drum circle, gaming, and a teen lock-in. Summer programs included hands on programs, and partnerships with local groups, including Kiwanis, Optimists, the Circus parade and a Sauk County Arts Grant for Crane Foundation passes.  They are working on strategic planning and building planning.

9.  Next meeting Tuesday, November 27 at 9 a.m. at the Plain Library.

Meise moved to adjourn and Andreessen seconded the motion. Motion passed.