UW - Baraboo/Sauk County Campus Commission

MINUTES UW –Baraboo/Sauk County Campus Commission Thursday, November 15, 2012: 8:00 A.M. Members Present: Wedekind, Geimer, Lombard, Von Asten, Giese, Kolb and DeMars Members Absent: Others Present: T. Pleger, D. Armstrong , P. Kohlmeyer, T. Liebman and M. Palm Chair Wedekind called the meeting to order at 8:00 A.M. and certified compliance with the Open Meetings Law. MOTION (Kolb/Lombard) to approve the agenda. Motion carried unanimously. MOTION (Lombard/Kolb) to approve minutes of the regular meeting of October 18, 2012 and special meeting of October 25, 2012. Motion carried unanimously. Public Comment: None Communications: None Financial Report: C. Giese, City Clerk-Finance Director distributed the revenue/expenditure report for the period 1/1/12 to 11/30/12 indicating an unexpended balance of $ 2,007.42, a Designated-Capital Equipment account balance of $ 26,052.41 and $ 38,107.25 in Fund Balance. Maintenance Report, review and payment of bills: P. Kohlmeyer, Superintendent of Buildings and Grounds distributed the monthly list of bills. She reported the Hasheider Roofing invoice was for repairs to three roofs from last April; but the business had fallen behind in sending out invoices due to family matters. MOTION (Kolb/Lombard) to approve payment of bills in the amount of $ 3,637.17. Motion carried unanimously. Discussion and consideration to approve signage request for Ice Age Trail: D. Armstrong regarding request from the Ice Age Park and Trail Foundation to erect an information kiosk and a bench at the entrance of the Ice age Trail. Discussion involving location of sign, maintenance, insurance and permit fees required, liability and all costs associated with installation and future costs. T. Liebman, Corporation Counsel will review current contract and create an MOU and Agreement Addendum. MOTION (Kolb/Geimer) to approve signage. Motion carried unanimously. Discussion and consideration of staff to an Ad-Hoc group for the purpose to re-evaluate the bid process for the Residential Hall Facility: Chair Wedekind opened discussion. This group will consist of 3 personnel and one Supervisor. Supervisor Lombard offered interest to participate in this group advising she would prepare any agendas and minutes and forward to the County Clerk. MOTION (Von Asten/Kolb) to appoint Andrea Lombard to the Ad-Hoc group. Motion carried unanimously. Facilities Planning Report: D. Armstrong reported on the status of the energy conservation project; a new budget strategy approach for next year; finishing the carpet replacement in Lange Center is likely to be between $ 12,000-$13,000. Chair Wedekind requested Pam Kohlmeyer to get bids for consideration and approval at next months meeting. Dean’s Report: o Energy status update - Solar Panels – 1st Tier is complete, 2 additional tiers o Approved for two new faculty, Ph D positions o Update on Bachelor degree programs o WEDC interested in UW Campus; requested Dean Pleger to attend and speak at a future meeting o Several meetings with Mayor Palm, Kathy Schauf, County Administrator ; one on one discussions with county supervisors and city council members discussing future UW Campus goals and role of partnership between county, city and the UW Campus; and meeting with David Brukardt, VP for economic development for the UW System regarding developing a partnership with the city, county and UW Campus. o Reminder of future event dates; November 29 , Board of Regents, Vice President Falbo and December 4 UW Chancellor Cross MOTION (DeMars/Lombard) to adjourn and set the next meeting on December 13, 2012 at 8:00 A.M. Respectfully submitted, Rebecca A. DeMars Sauk County Clerk, Secretary rad