200 Sauk HRRRP - Request For Proposal

REQUEST FOR PROPOSAL (RFP)

March 13, 2020 

Sauk County Highway Department

RFP TITLE  - High Risk Rural Roads Design

                      CTH HH, CTH H, CTH T

RFP DEADLINE -  April 8, 2020 8:00 a.m. (CST)

                              Late proposals, faxed proposals, electronic mail proposals or unsigned proposals                                       will be rejected.

SUBMIT PROPOSAL TO THIS ADDRESS -  SAUK COUNTY

                                                             Highway Department

                                                   620 Linn Street BARABOO, WI 53913

DIRECT ALL

INQUIRES TO - NAME             Patrick Gavinski

                         - TITLE              Highway Commissioner

                         - PHONE #       608-355-4380

                        -  EMAIL             patrick.gavinski@saukcountywi.gov

                        - WEB SITE        www.co.sauk.wi.us

  DATE ISSUED: March 13, 2020

PROPOSAL SUBMISSION CHECKLIST

# of Proposals

      • (1) original

      • (8) copies

      • (1) electronic copy of your proposal and cost proposal in PDF format on a flash drive

Proposal Delivery

      • Sealed envelope/package containing proposals and labeled with:

      • Your firm’s name

      • The title: 2020 Sauk County High Risk Rural Roads Design Proposal

SCHEDULE

Request for Proposals Issued............................................... March 20, 2020

Deadline to Submit Clarifying Questions.............................. April 3, 2020, 4:00 PM, Central Time

Request for Proposals Closing Date and Time....................... April 8, 2020 8:00 AM, Central Time

Anticipated Contract Start Date…........................................ May, 2020

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Sauk County Highway Department will receive sealed Proposals per specifications until 8:00 AM, April 8, 2020 (“Closing”), for consulting engineers to submit a proposal for the design of a highway safety enhancement project, High Risk Rural Road Program (HRRRP), on the 3 following segments of County Highways:

I.D.: 5897-00-03/60

Title: CTH H (Reedsburg – Wisconsin Dells)

Limits: Golf Course Road to Old Hwy 12

Construction Scheduled Date: 2/8/2022

I.D.: 5263-00-30/60

Title: CTH T (Baraboo – IH90/94)

Limits: City View Rd/Man Mound Rd to CTH U

Construction Scheduled Date: 2/14/2023

I.D.: 5899-00-30/60

Title: CTH HH (Reedsburg – Lyndon Station)

Limits: CTH H to Juneau County Line

Construction Scheduled Date: 2/13/2024

Sealed Proposals are to be sent to:

Sauk County Highway Department

Attention: Highway Commissioner

620 Linn Street

Baraboo, WI 53913

Contact Information

Technical Questions (by email only): Patrick Gavinski, Patrick.gavinski@saukcountywi.gov

SECTION 2

Project Descriptions

I.D.: 5897-00-03/60

Title: CTH H (Reedsburg – Wisconsin Dells)

Limits: Golf Course Road to Old Hwy 12

Construction scheduled Date: 2/8/2022

Proposed Improvement: It is proposed to install grooved epoxy edgeline pavement markings, centerline rumble strips, possible mill and pave a 2-foot width at centerline and install warning signs.

I.D.: 5263-00-30/60

Title: CTH T (Baraboo – IH 90/94)

Limits: City View Rd/Man Mound Rd to CTH U

Construction scheduled Date: 2/14/2023

Proposed Improvement: It is proposed to install grooved epoxy edgeline pavement markings, centerline rumble strips, possible mill and pave a 2-foot width at centerline, pave the inside and outside shoulders at several curves, and install warning signs.

I.D.: 5899-00-30/60

Title: CTH HH (Reedsburg – Lyndon Station)

Limits: CTH H to Juneau County Line

Construction Scheduled Date: 2/13/2024

Proposed Improvement: It is proposed to install grooved epoxy edgeline pavement markings, centerline rumble strips, possible mill and pave a 2-foot width at centerline, pave the inside and outside shoulders at several curves, and install warning signs.

SECTION 3

Proposal Information

Your proposal should consider the research and engineering necessary for the complete and comprehensive design of the project and coordination, as necessary, with representatives of the county Highway Department, WisDOT, The owners of adjacent properties and utility owners. Participation and presentation at a Public Involvement Meeting will be required.  Previous experience with High Risk Rural Roads Projects (HRRRP) and the WisDOT Facilities Development Manual (FDM) is required. 

Your proposal must be focused upon this particular project and must include the qualifications of the personnel that would be assigned to the project, including a project manager, their experience in successfully completing similar projects and their demonstrated ability to work cooperatively with the State, County and local personnel, regulatory agencies, other engineering firms and property owners, and the capacity of the firm to meet all project submittal schedules. 

Proposals will be evaluated following the WisDOT Qualification Based Selection process.  Do not submit a monetary value of your proposal.  Compensation will be negotiated with the firm selected by the Consultant Review Committee. The proposals will be evaluated using the following Evaluation Criteria

Evaluation Criteria

Category                                                                                 Points available:

Consultant Team Qualifications                                              0-25

Project Understanding and Past Experience                        0-50

Past Performance                                                                      0-15

Supportive Information                                                            0-10

                                                                                                    100 Total

Your proposal should estimate the time (hours) necessary to complete the various aspects of the design, and must provide a schedule that clearly demonstrates your ability to meet critical submittal schedules and project thresholds.  Your proposal must describe the experience of your assigned staff in designing HRRP or similar projects, successfully completing all required submittals, adhering to all program schedules and accommodation public and agency concerns.

The projects will funded by Sauk County and the WisDOT High Risk Rural Road Program.  The contract for design services will be a three-party contract.