AUTHORIZING THE AGING AND DISABILITY RESOURCE CENTER TO PURCHASE A REAR-ENTRY HANDICAPPED ACCESSIBLE VAN FOR THE AGING AND DISABILITY RESOURCE CENTER TRANSPORTATION PROGRAM USING DOT TRUST FUND AND AMENDING THE 2020 BUDGET

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Major
FTE Impact: 
No
Funding Source: 
Grant

Purpose

 

 

Background:   The Aging & Disability Resource Center (ADRC) provides needed transportation to the elderly and disabled clients through two Department of Transportation (DOT) grants. Many clients are not ambulatory and must have a vehicle that will accommodate a wheelchair, motorized wheelchair, and/or scooter. The ADRC has buses that accommodate such riders, but it is more cost effective to transport such clients in a van.

 

The ADRC currently has $71,227.81 in its DOT trust fund account. The trust fund is to be used to purchase or maintain vehicles for the transportation program. The State Department of Transportation does not allow the ADRC to have more than $80,000.00 in the fund at any one time; any funds over $80,000.00 must be returned to the state. 

 

In 2020, the 85.21 transportation grant application submitted in December of 2019, the ADRC stated that funding from the DOT trust fund would be used to purchase an additional wheel chair van to accommodate the increased need for wheelchair and scooter transport to medical appointments. The ADRC has permission from the state to do so.  Thus, the purchase of the handicapped accessible vehicle will be purchased with DOT trust funds; no levy dollars will be used. 

 

A request for bids was sent out to three manufacturers, and the following bids were received by the ADRC:

Mobility Works (IL) – no bid received

Freedom Motors (MI) 2019 Dodge Caravan SXT $40,060.00

A&J Vans (WI) 2019 Dodge Grand Caravan SE $35,605.50

Resolution Files: 
PDF icon Resolution in Pdf Form
File Resolution in Word form
File Updated resolution with requested changes in Word Form
Budget Status (Other/External Sources): 

Fiscal Impact: Budgeted expense. This resolution does not authorize the use of County levy funds but authorizes DOT funds out of the ADRC DOT trust fund to purchase the vehicle.

Resolution Body

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the Sauk County ADRC is authorized to purchase a new 2019 Dodge Grand Caravan SE rear-entry handicapped accessible van from A&J Vans at a cost of $35,605.50 using DOT trust funds.

AND, BE IT FURTHER RESOLVED that the 2020 budget be amended to appropriate $7,606.00 of previously received transportation funds.

For consideration by the Sauk County Board of Supervisors on March 17th, 2020.

Requested Board Review Date: 
Tuesday, March 17, 2020
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