AUTHORIZING TO CONTRACT WITH STANLEY CONVERGENT SECURITY SOLUTIONS INC. TO REPLACE AN ADDITIONAL DOOR CONTROLS PANEL TO BE INCLUDED WITH CURRENT DOOR CONTROL REPLACE AT THE SAUK

RESOLUTION NO. _____ - 2021

AUTHORIZING TO CONTRACT WITH STANLEY CONVERGENT SECURITY SOLUTIONS INC. TO REPLACE AN ADDITIONAL DOOR CONTROLS PANEL TO BE INCLUDED WITH CURRENT DOOR CONTROL REPLACE AT THE SAUK COUNTY LAW ENFORCEMENT CENTER

Fiscal Impact: [ ] None [X] Budgeted Expenditure [ ] Not Budgeted

Text Box: Background: Sauk County owns and maintains the Law Enforcement Center (LEC), which was originally built in 2003. The current door control systems are original to the building. The door controls allow operation of the secure doors from multiple control stations within the facility. The current door controllers are obsolete, and replacement parts are no longer available for the current system. The facilities director accepted an original proposal from Stanley Security Solutions at the cost of $186,300 for the upgrade of the Sauk County Law Enforcement Center door controls as a part of Resolution 108-2020. Resolution 108-2020 allows the director and or the committee approve change orders up to 15% of the overall cost or approximately $27,945.00. After further discussion with the vendor there was miscommunication that left the entire “A” pod area out of the door controls upgrade. If no upgrade was to be completed to the “A” controls, and the old controls were decommissioned, the following would occur: no control of the doors other than with physical keys, the intercom and cameras would not work, pod & cell lighting could not be operated, and electronic plumbing valves could not be actuated. The overrun of cost on this project will be taken from the 2021 Law Enforcement Center Capital Outlay budget that was originally planned for camera upgrades at the facility.

            NOW, THEREFORE, BE IT RESOLVED, that the Sauk County Board of Supervisors, met in regular session, hereby authorizes the Building Services Facilities Director to contract with Stanley Convergent Security Solutions, Inc. for an additional $52,179.00 to complete the replacement of the Law Enforcement Center door controls in A pod to complete the upgrade to the Law Enforcement Center’s secure door controls system; and

     BE IT FURTHER RESOLVED, that the Buildings Services Facilities Director is hereby authorized to approve change orders for any potential unforeseen conditions and so long as change orders for each contracted portion of the project do not exceed 10% of the original contracted price and sufficient budgeted funds are available to pay the change order cost increases.

For consideration by the Sauk County Board of Supervisors on February 15th, 2021.

Respectfully submitted,

PROPERTY AND INSURANCE COMMITTEE

__________________________________                     ___________________________________

CARL GRUBER, chair                                             sMOOTH DETTER

SHANE GIBSON                                                         JOEL CHRISLER                    

KEVIN SCHELL

FISCAL NOTE: Money for the door control replacement will be from the 2021 Building Services Law Enforcement Center Capital Outlay budget.

Information System Note:  No fiscal impact.