AUTHORIZING THE RENEWAL OF SAUK COUNTY’S EXISTNG MICROSOFT ENTERPRISE AGREEMENT

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Levy

Purpose

To authorized the renewal of our existing Microsoft Enterprise Agreement (MS EA) for a three year term.

Background

Sauk County is currently enrolled in a Microsoft Enterprise Agreement (EA) and has been since 2009.  An Enterprise Agreement is a three-year license agreement that extends special pricing and licensing terms for enrolled products licensed under the agreement.  Sauk County’s current three-year agreement is set to renew on April 1, 2021.  Under this agreement, Sauk County may purchase additional licenses, at the contracted rate, any time during the term of the contract and is required to do so in order to maintain the correct number of licenses, in compliance with the terms of the agreement.  The term of this agreement is through March 31, 2024.

 

This renewal will upgrade the current desktop installations to Office365, an online version of the Microsoft Office Suite, improving the end-user experience and making the products available to licensed users in an online mode, in addition to the desktop computer installed version.

 

Under this agreement, Sauk County will license a total of 635 MS Office users and 685 email users.  This is up from 505 of each in 2018 when this agreement was last updated.

Resolution Files: 
Microsoft Office document icon Revised Resolution Renewing EA Agreement

Resolution Body

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the existing Microsoft Enterprise Agreement be renewed for a three-year term beginning April 1, 2021, at an annual cost not to exceed $180,172.04, and;

BE IT FURTHER RESOLVED,  that the Sauk County MIS Director be authorized to obtain additional licenses under this agreement, up to the number required to maintain compliance with said agreement, on behalf of  Sauk County, and;

BE IT FURTHER RESOLVED, that the Sauk County MIS Director be delegated the authority to renew this agreement, for the currently licensed products, given the required funding is provided by the annual budget, on behalf of Sauk County.

 

For consideration by the Sauk County Board of Supervisors on March 16, 2021

Requested Board Review Date: 
Tuesday, March 16, 2021
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