Resolution to Approve Electronic Budget Book and Planning Software Package and Award Contract to Gravity IGM Technology Corporation

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

BACKGROUND: Sauk County Accounting Department wishes to procure an Electronic Budget Book and planning modules to facilitate the creation of the annual budget for Sauk County.  The County currently builds the Budget Book in an ad-hoc fashion using the financial system and various other reports and resources. The ideal system will provide operational support for all aspects of budget development and meet all applicable regulatory requirements.  The successful vendor will perform any software installation and configuration required for the system.  In addition, data migration, mapping and user training will to be provided. Four vendor responses to the January 6, 2025, Request for Proposal (RFP) were received by February 6, 2025.  Three vendors were asked to demonstrate their hardware, software and related services.  The Electronic Budget Book and related services will modernize and streamline the compilation of the budget through uniformity, efficiencies, and integration with the county financial system.  The system will also allow for ease of calculating projections or scenarios for long-term planning. The 2025 Adopted Budget includes funding for this contract.

 

 

Background

BACKGROUND: Sauk County Accounting Department wishes to procure an Electronic Budget Book and planning modules to facilitate the creation of the annual budget for Sauk County.  The County currently builds the Budget Book in an ad-hoc fashion using the financial system and various other reports and resources. The ideal system will provide operational support for all aspects of budget development and meet all applicable regulatory requirements.  The successful vendor will perform any software installation and configuration required for the system.  In addition, data migration, mapping and user training will to be provided. Four vendor responses to the January 6, 2025, Request for Proposal (RFP) were received by February 6, 2025.  Three vendors were asked to demonstrate their hardware, software and related services.  The Electronic Budget Book and related services will modernize and streamline the compilation of the budget through uniformity, efficiencies, and integration with the county financial system.  The system will also allow for ease of calculating projections or scenarios for long-term planning. The 2025 Adopted Budget includes funding for this contract.

Resolution Files: 
PDF icon Resolution
File Resolution Version 2
Budget Status (Other/External Sources): 

Fiscal Note: The 2025 Adopted Budget includes $107,498 for the budget book and planning software/subscription and implementation ($75,000 General Fund Balance and $32,498 MIS carryforward). Ongoing software licensing/ subscription costs will be included in future budgets.

MIS Note: These services integrate into the existing Tyler MUNIS system and meet the required security standards for a financial system.  Minimal MIS staff time will be required for this implementation.

Resolution Body

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, does herby authorize Sauk County Accounting Department to enter a contract with Gravity IGM Technology Corporation for the Electronic Budget Book and related services that meet the RFP qualifications in the amount of, $107,498 (2025); $62,138 (2026); $65,245 (2027).

Requested Board Review Date: 
Tuesday, April 15, 2025
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