AUTHORIZATION TO CONTRACT WITH CLEAN POWER LLC FOR THE CLEANING OF COUNTY FACILITIES

RESOLUTION NO. _____ - 2018

AUTHORIZATION TO CONTRACT WITH CLEAN POWER LLC FOR THE CLEANING OF COUNTY FACILITIES

 Background: Sauk County owns and maintains numerous facilities throughout the county that require daily cleaning. Sauk County has contracted for the cleaning of the Historic Courthouse, Law Enforcement Center, and West Square Administration buildings five days per week since 1996. Project work for the cleaning of carpets, deep scrubbing the bathroom floors, and stripping and waxing of the floors is separate work that has been completed time and materials since the contract started in 1996. The Facilities Director looked into rebidding the cleaning and project work of the county facilities along with adding the Reedsburg Human Services into the cleaning and floor care scope of work. Cleaning services were put out for bid on the following: daily cleaning of bathrooms, breakrooms, kitchenettes, daily mopping of floors, vacuuming of waiting rooms, and hallways at the identified facilities. The Facilities Director received multiple bids for the cleaning of the county facilities. Clean Power LLC responded to the request for bid with the lowest price, positive references, and they allow the county to purchase various supplies other vendors did not allow.

Fiscal Impact: [ ] None [X] Budgeted Expenditure [ ] Not Budgeted]            

            NOW, THEREFORE, BE IT RESOLVED that the Sauk County Board of Supervisors, met in regular session, hereby authorizes the Building Services Facilities Director to contract with Clean Power LLC for the daily cleaning work for the respected buildings at a cost of  $140,484 for the first year, and continuing the contract annually we can continue the contract as long as monies are budgeted.

For consideration by the Sauk County Board of Supervisors on December 18th, 2018.

Respectfully submitted,

PROPERTY AND INSURANCE COMMITTEE

___________________________________                                                                                        

Scott Von Asten, chair                                     William Hambrecht

SHANE GIBSON                                                  JEAN BERLIN

CARL GRUBER

RESOLUTION NO. _____ - 2018

AUTHORIZATION TO CONTRACT WITH CLEAN POWER LLC FOR THE CLEANING OF COUNTY FACILITIES

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FISCAL NOTE: Money for this service will be will be taken out of the respected building’s Contracted Services budget line item in the Building Services budget.

Information System Note:  No fiscal impact.

Cleaning Service Bid Tally

Contractor

Bid/ Month

Annual Cost

ABM

$13,894

$166,723

Clean Power

$11,707

$140,484

Both bids include the cost of cleaning the Courthouse, West Square, LEC, and Reedsburg Human Services 5 days per week

Does not included supplies or project cleaning, current service does not include those as well