AUTHORIZING THE PURCHASE OF A REPLACEMENT FREEZER CONDENSeR UNIT AT THE SAUK COUNTY LAW ENFORCEMENT CENTER

RESOLUTION NO. _____ - 2018

AUTHORIZING THE PURCHASE OF A REPLACEMENT FREEZER CONDENSER UNIT AT THE SAUK COUNTY LAW ENFORCEMENT CENTER

Fiscal Impact: [ ] None [X] Budgeted Expenditure [ ] Not Budgeted]

Background: Sauk County owns and maintains the Law Enforcement Center, which was originally built in 2003. A crack in the coil of the for the freezer condenser unit was recently discovered. Repair measures were taken to fix the issue, and those repairs were unsuccessful. The current refrigeration system at the Law Enforcement Center consists of three (3) coolers and one (1) freezer. The refrigeration system allows for one of the three (3) coolers to be switched over to become a freezer in the interim. With the facility being a twenty-four-seven (24/7) facility, and preparing three (3) meals per day for the inmates at the Law Enforcement Center replacement of the system is critical. The Facilities Director along with Building Services staff, worked with several refrigeration contractors to obtain pricing for the replacement of the Law Enforcement Center freezer condenser unit. Three qualified vendors submitted pricing for replacing the current failed condenser unit. Antone Refrigeration responded to the request with a replacement cost of $11,000 for the freezer condenser unit, and Hill’s Wiring proposes to update the electrical power to the freezer condenser unit at a cost of $1,351.

            NOW, THEREFORE, BE IT RESOLVED, that the Sauk County Board of Supervisors, met in regular session, hereby authorizes the Building Services Facilities Director to contract with Antone Refrigeration for the replacement of the Law Enforcement Center freezer condenser unit for $11,000 and Hill’s Wiring to complete the electrical upgrade for $1,351; for a grand total of $12,351 to complete the upgrade to the Law Enforcement Center’s refrigeration system; and

     BE IT FURTHER RESOLVED, that the Buildings Services Facilities Director is hereby authorized to approve change orders for any potential unforeseen conditions and so long as change orders for each contracted portion of the project do not exceed 15% of the original contracted price and sufficient budgeted funds are available to pay the change order cost increases.

For consideration by the Sauk County Board of Supervisors on December 18th, 2018.

RESOLUTION NO. _____ - 2018

AUTHORIZING THE PURCHASE OF A REPLACEMENT FREEZER CONDENSER UNIT AT THE SAUK COUNTY LAW ENFORCEMENT CENTER

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Respectfully submitted,

PROPERTY AND INSURANCE COMMITTEE

__________________________________                 ___________________________________

Scott Von Asten, chair                                     William Hambrecht

SHANE GIBSON                                                         JEAN BERLIN

CARL GRUBER

FISCAL NOTE: Money for this freezer condenser unit replacement will be carried forward in 2019 out of the Law Enforcement Center Capital Outlay budget line item in the Building Services budget.

Information System Note:  No fiscal impact.

LEC Freezer Condenser Unit Bid Tally

Contractor

Bid

Antone Refrigeration

$11,000.00

CRM

$17,772.00

Madigan Rerfrigeration

$11,593.00

Hill's Wiring

$1,351.00

Electrical Connections

Project Total

$12,351.00