AUTHORIZING THE PURCHASE OF CASE MANAGEMENT SOFTWARE FOR CRIMINAL JUSTICE COORDINATING COUNCIL (CJCC) PROGRAM OPERATIONS

The Sauk County Criminal Justice Coordinating Council (CJCC) is currently operating two programs through Wisconsin Department of Justice grant funding. Both programs collect information for monitoring, grant compliance, and statistical analysis. Currently, both programs are maintaining paper and basic (i.e. excel,and word) electronic files, making data analysis, running reports, and day-to-day operations more cumbersome In August, a work order was initiated with MIS to start searching for case management software. With MIS assistance, a list of functions was created to identify necessary functionality as well as preferred functionality. Four software options were reviewed by CJCC and MIS staff between September and December – Automon, Avatar, Zuercher, and FivePoint Solutions. Although other systems are lower cost, those systems were not designed for the type of work CJCC programs perform and significant adjustments would have to be made to achieve ideal performance. FivePoint Solutions offers a software, which is not only capable of performing the required functions initially identified, but also all of the preferred functions. Additionally, FivePoint Solutions has already integrated with Averhealth, our current laboratory vendor. The purchase of software has been approved by DOJ as an appropriate grant expense. Initial purchase will be $21,400 with subsequent years maintenance and support being $6,000. Subsequent years’ maintenance and support would be calculated in the budget and subject to budget approval. The cost would be split between programs.