AUTHORIZING CREATION OF ONE FULL TIME LEGAL SECRETARY POSITION FOR THE SAUK COUNTY CORPORATION COUNSEL OFFICE (CCO) IN THE 2020 BUDGET PROCESS

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Significant
FTE Impact: 
Yes
Funding Source: 
Levy

Purpose

Change .50 Legal Secretary to 1.0

Background

The current Legal Secretary position is half time (0.50 FTE) in the CCO. However, CCO agreed to a request from CJCC to utilize the CCO Legal Secretary to fill a new half time Administrative Specialist position (0.50 FTE) in CJCC for 2019. Therefore, the Legal Secretary/Administrative Specialist positions effectively created a fulltime position for 2019 between CCO and CJCC.

 

In 2018, prior to the CCO/CJCC arrangement, the CCO utilized the Legal Secretary as an effective fulltime (1,0 FTE) position through a project designation. The additional time allowed the CCO to reduce or eliminate hundreds of paper files and provide needed support staff coverage in the office.

 

The CCO needs a fulltime (1.0 FTE) Legal Secretary to provide adequate support functions in the office. The office Paralegal is regularly pulled away from primary duties to perform non-paralegal support work when the Legal Secretary is not in the office, significantly increasing the time needed to complete primary duties. Likewise, the Legal Assistant must perform duties more appropriate for a Legal Secretary when the Legal Secretary is not in the office due to half-time status. In addition, the Personnel department recently transferred all liability (property damage, bodily injury, negligence, civil rights, etc.) claims processing work to the CCO.

Resolution Files: 
PDF icon CCO Legal Secretary 1.0 Request
PDF icon CCO Legal Secretary 1.0 Request Rev 1
PDF icon CCO Legal Secretary 1.0 Request Rev 2

Resolution Body

NOW, THEREFORE, BE IT RESOLVED by the Sauk County Board of Supervisors that the Sauk County Corporation Counsel Office be authorized to create one full time (1.0 FTE) Legal Secretary position, effective January 1, 2020.

 

For consideration by the Sauk County Board of Supervisors on October 15, 2019.

 

Respectfully submitted,

 

FINANCE COMMITTEE                                              PERSONNEL & INSURANCE COMMITTEE

                                                     

___________________________                       ___________________________

JOHN DIETZ, Chair                                                        TOMMY LEE BYCHINSKI, Chair

 

_________________________________                           _________________________________

THOMAS KRIEGL                                                         SHANE GIBSON

 

________________________________                            _________________________________

JOHN “TONY” DE GIOVANNI                                       PATRICIA REGO

 

_________________________________                           _________________________________

KEVIN LINS                                                                  CARL GRUBER

                            

_________________________________                           _________________________________                          

KRISTIN WHITE EAGLE                                                    TIMOTHY MCCUMBER

 

Fiscal Note: The proposed change from halftime (0.50 FTE) to fulltime (1.0 FTE) status for the CCO Legal Secretary will yield a tax levy funding increase of $33,653. However, 25% of the labor costs for the position will remain eligible for state/federal reimbursement for human services work performed. The proposed change will not require any additional expenditures for desks, computers, etc.

 

Information System Note: None

Requested Board Review Date: 
Tuesday, October 15, 2019
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