Sauk County Land Information Council Meeting January 31, 2023

01_31_2023_land_council_minutesapproved.pdf (130 KB)

Land Information Council January 31, 2023 Meeting Minutes

Committee Members Present: Bailey, Dederich, Felton, Fleischman, Gavin, Geoghegan, Pate, Rathman, Wilson

Committee Members Absent: Deitrich, Seidl, Simmert

1. Call to Order: called meeting to order @ 3:01 pm

1. Approve Agenda: Motion by Pate, seconded by Bailey to adopt agenda.

1. Approve Minutes: Motion by Fleischmann, seconded by Pate to approve minutes from September 21, 2022 meeting.

1. Public Comment: none

1. Communications: none

1. Review of 2022 Budget Balance: Pate handed out 2022 Committee Budget Report. Discussion of the budget line items. There are surplus of funds in the account.  Mostly due to the RPL Specialist position salary.  The account is looking good.

1. Discussion of Land Records Activities & Updates by Department:
   1. County Surveyor – Status on 2022 PLSS projects – Dederich let committee know that Team is finalizing work in the NE part of Fairfield. Corner issues with trying to resolve, Grothman previously visited corners. Team has tried to communicate to Grothman with no resolution. Team coordinating with County Surveyor who advised Team to go forward with their assessment of the corners and finalize project.  That project #1 is the last one for the 2022 projects that were let out.  Dederich stated that he will be looking at compiling 2023 projects. 
   2. Land Information/GIS:
      1. 2022 WLIP SIG: Felton stated that the Dederich discussed all the details of the projects.  Once Team finalizes Project #1 we can complete the grant through DOA.
      2. 2023 WLIP SIG: Felton stated that the 2023 application was sent in December to DOA and it was approved. Felton discussed what the grant request was for.  $1000 for Training/Education; $500 for ARLS annual maintenance; $45,000 for Server upgrade; Consultant work to migrate to ArcGIS Pro & staff training to maintain parcels in ArcGIS Pro; $20,000 for PLSS corner monumentation; $5,000 to incorporate & integrate parcels into PLSS base.
      3. NG9-1-1 GIS Grant: Fleischmann discussed that we were awarded the grant after applying last year.  This will be used to get our data ready for NG9-1-1 integration.
      4. Sacred Earth/Devil’s Lake High Density LiDAR project: Fleischmann discussed the project and that Sauk Co has budget some towards the project but we needed additional partners to get it done.  Ho-Chunk Nation was contacted, and work is being coordinated for them to provide financial support for this this.  They are interested and they are working with Ayres on the details.
      5. Parcel Fabric Migration: Discussed the work that is being done to upgrade the GIS servers, migrate parcel data to the ArcGIS Pro environment and staff training that will be needed.  This is all budgeted projects.  Majority of this work will be done in 2023. 
2. Final 2022 Land Records Modernization Budget: Pate handed out the GIS/LRM 2023 Budget Summary for Proposed Budget document. Use of the budget going into 2023 was on the plus side, adding to the fund.  We have not added to the fund overall after all expenses paid in a long time.  The retained fees will be less going forward.  ROD estimates possibly ~$125,000 for 2023 based on what forecast and current market look like. 
3. Agenda items for next meeting: Add the pre-Budget items, 2023 Budget Goals,

1. Next meetings: Thurs, May 25, 2023; Thurs. Sept. 21^st or 28^th, 2023. 

1. Adjournment:  Motion by Pate seconded by Fleischmann to adjourn @ 3:27 pm

Drafted & Submitted by,  Kelly K. Felton, Secretary