AUTHORIZING THE PURCHASE EMAIL AND TEXT NOTIFICATION TO THE ASCENT LAND RECORDS MANAGEMENT SYSTEM

Committee Status: 
Withdrawn
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Levy

Purpose

To authorize the addition of email and text notification to the Ascent LRM system for property tax management.

Background

Sauk County currently owns and utilizes the Ascent Land Records System, from Transcendent Technologies, for tax parcel management, property tax collection and assessment tracking.  This system is continuously evolving as the vendor adds new functionality.

 

The Online Email and Text Notification Application is an addition to the system that will provide electronic notification to taxpayers of upcoming payments due and other property tax payment information. 

 

Because this is a proprietary software module, available only from Transcendent Technologies, competitive price quotes are not available.

 

The vendor will install and configure the application for use by Sauk County for the 2020 property tax cycle; however, payment for the application will not be due until 2021.

Resolution Files: 
File revised - authorizing the purchase of ascent email and text notifications
File revised, revised - authorizing the purchase of ascent email and text notifications
File revised, revised, revised - authorizing the purchase of ascent email and text notifications
Agenda Attachments: 
PDF icon Application quote
Budget Status (Other/External Sources): 

to be budgeted in 2021

Resolution Body

            NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, that the purchase of the Online email and Text Notification Application from Transcendent Technologies, at a cost of $10,000, plus an estimated installation cost of approximately $2,000, be and is hereby approved; and,

            BE IT FURTHER RESOLVED, that the annual, recurring license maintenance fee for said software, which is currently $2,500, be and is hereby approved; and,  

           BE IT FURTHER RESOLVED, that the Sauk County Management Information Systems Director is hereby delegated the authority to sign any such agreements related to the acquisition, licensing, and ongoing support of said products and services on behalf of Sauk County, subject to County policies on contract review.

For consideration by the Sauk County Board of Supervisors on July 21, 2020.

Requested Board Review Date: 
Tuesday, July 21, 2020
Committee Review 1: 
Pending
Committee Review 1 Date: 
Executive & Legislative Committee Meeting
Committee Review 2: 
Pending
Committee Review 2 Date: 
Finance Committee
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