APPROVING CONTRACT WITH GRANICUS FOR CLOSED CAPTIONING OF COMMITTEE AND COUNTY BOARD MEETINGS

Sauk County utilizes the Granicus cloud platform to record meetings and provide public access to the resulting videos.  In order to comply with Federal ADA requirements, these videos are to be closed-captioned.

At the request of the Executive and Legislative Committee, MIS researched options for closed-captioning services.  While there are numerous options available to Sauk County, most require user intervention to download and transfer the video to the captioning service and then retrieve and upload it to the Granicus platform, once captioned.  The exception to this is the Granicus service, which provides a seamless process whereby the videos will be closed-captioned within 24 hours of being recorded by the system.   To ensure the timely posting of properly closed-captioned videos, minimal user intervention is key.  For this reason, the Granicus captioning service seems to be the best option.

The cost for the Granicus service is $130 per meeting-hour, paid in advance and based upon Sauk County’s historical annual meeting hours for meetings recorded by the system.  The annual cost is paid in advance, split 50% at contract initiation, with 50% due in January of 2020.  The County will only pay for the actual hours used during the contract term.  Credit for any remaining hours will be applied to the subsequent contract term.